Today we will learn what is best for our future Google sheet Vs MS Excel

Google sheet Vs MS Excel and important formulas


 Google sheet Vs MS Excel

MS Excel and Google Sheets are both spreadsheet software programs. Spreadsheets are used to organize and analyze data in a tabular format, with rows and columns.


MS Excel is a proprietary software developed by Microsoft and is part of the Microsoft Office Suite. It is available for Windows and macOS and is widely used for creating, editing and analyzing spreadsheets. It provides a wide range of features such as charts, graphs, pivot tables, and macros which can help users to perform complex data analysis.


Google Sheets is a web-based spreadsheet program that is part of the Google Docs Suite. It is a free and easy-to-use tool that allows users to create, edit and share spreadsheets online. It also has similar features like MS Excel like charts, graphs, pivot tables etc but it also allows users to collaborate on a spreadsheet in real-time, making it useful for teamwork or shared projects.


In summary: MS Excel and Google Sheets are both spreadsheet software programs, MS Excel is a proprietary software developed by Microsoft and is available for Windows and macOS, while Google Sheets is a free and easy-to-use web-based spreadsheet program that is part of the Google Docs Suite. Both of them have similar features, but Google Sheets also allows users to collaborate on a spreadsheet in real-time.

Important formulas

Google Sheets, like other spreadsheet software, uses formulas to perform calculations on data in cells. Formulas are entered into a cell and begin with an "=" sign. Here are some examples of commonly used formulas in Google Sheets:


1. SUM: The SUM formula is used to add up the values in a range of cells. For example, "=SUM(A1:A5)" will add up the values in cells A1 through A5.


2. COUNT: The COUNT formula is used to count the number of cells in a range that contain numbers. For example, "=COUNT(A1:A5)" will count the number of cells in the range A1 through A5 that contain numbers.

3. AVERAGE: The AVERAGE formula is used to calculate the average of a range of cells. For example, "=AVERAGE(A1:A5)" will calculate the average of the values in cells A1 through A5.

4. MAX: The MAX formula is used to find the largest value in a range of cells. For example, "=MAX(A1:A5)" will find the largest value in cells A1 through A5.

5. MIN: The MIN formula is used to find the smallest value in a range of cells. For example, "=MIN(A1:A5)" will find the smallest value in cells A1 through A5.

6. CONCATENATE: The CONCATENATE formula is used to combine the text of multiple cells into one cell. For example, "=CONCATENATE(A1, B1)" will combine the text in cell A1 and B1 into one cell.

7. IF: The IF formula is used to perform logical tests and return one value if the test is true and another value if the test is false. For example, "=IF(A1>5, "Yes", "No")" will return "Yes" if the value in cell A1 is greater than 5, and "No" if it is not.

8. VLOOKUP: The VLOOKUP formula is used to search for a specific value in a table and return a corresponding value from another column in the same row. For example, "=VLOOKUP(A1, B1:C5, 2, False)" will search for the value in cell A1 in the table that starts in cell B1 and goes to C5 and if it finds it, it will return the value from the second column of the same row.


These are some of the most common formulas used in Google Sheets, there are many other formulas available that can be used to perform different calculations and data analysis.

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Some Advance formulas :

  • Xlookup is a new formula in Google Sheets that is similar to the VLOOKUP formula, but it has additional capabilities. Xlookup is used to search for a specific value in a table and return a corresponding value from another column in the same row.


The basic structure of the Xlookup formula is:


=XLOOKUP(search_key, range, return_column, [default])


search_key: The value you are looking for

range: The table to search in

return_column: The column to return the value from

default: The value to return if the search_key is not found

For example, if you have a table with two columns, "Name" and "Age", and you want to find the age of a person whose name is "John", you can use the Xlookup formula as follows:


=XLOOKUP("John", A2:B7, 2, "Not Found")


This will search for "John" in the range A2:B7, and return the value from the second column of the same row. If the name "John" is not found, the formula will return "Not Found".


Xlookup is a useful function when you have a large data set and you need to find a specific value quickly. It is also more powerful than


  • COUNTIF is a formula in Google Sheets and other spreadsheet software that is used to count the number of cells in a range that meet a specified criterion. The basic structure of the COUNTIF formula is:


=COUNTIF(range, criterion)


range: The cells to count

criterion: The condition that must be met for a cell to be counted

For example, if you have a column of data with values in A1:A10 and you want to count how many cells contain the value "apple", you can use the COUNTIF formula as follows:


=COUNTIF(A1:A10, "apple")


This will count the number of cells in the range A1:A10 that contain the value "apple".


You can also use logical operators like ">", "<", ">=", "<=", "=", "<>" to specify the criterion, for example:


=COUNTIF(A1:A10, ">20") will count the number of cells which have values greater than 20.


COUNTIF is a very useful function in analyzing data, it can also be combined with other functions like SUMIF, AVERAGEIF and so on to perform more complex analysis.

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